Welcome to the Athabasca Workforce Solutions Timesheets Application (AWS Time), a dedicated platform for managing employee timesheets with efficiency and accuracy. Our commitment extends beyond just service provision to ensuring the privacy and security of your personal information. This Privacy Policy elucidates our practices concerning data handling, protection, and compliance with Canadian privacy laws, particularly focusing on digital privacy and the use of cookies.
Information Collection
Personal Identification Information: During your registration and subsequent use of AWS Time, we collect essential personal details such as your full name, employee ID, email address, and other pertinent contact details. This information facilitates the creation of your personal account and supports various service functions.
Employment and Timesheet Data: We capture comprehensive employment data including, but not limited to, hours worked, project assignments, and performance metrics necessary for employment verification, payroll processing, and compliance with labor regulations.
Purpose of Information Use
The information collected via AWS Time is purposefully used for:
- Facilitating efficient timesheet submission and approval.
- Managing user accounts and ensuring authenticated access.
- Ensuring compliance with applicable Canadian labor and privacy laws.
Data Storage and Protection
Secure Cloud Storage: Personal and employment data are securely stored on a private cloud server equipped with advanced cybersecurity measures to safeguard against unauthorized access and potential data breaches.
Encryption Protocols: We employ robust encryption protocols for data at rest and in transit, ensuring the integrity and confidentiality of your information.
Canadian Digital Privacy Compliance
In compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA), AWS Time adheres to the principles of accountability, consent, and reasonable purpose in the collection and use of personal information. Additionally, we respect users’ rights to access and rectify their information as stipulated by Canadian law.
Cookie Policy
Use of Cookies: AWS Time uses cookies — small text files placed on your device — essential for website functionality, enhancing user experience, and analyzing site usage. These cookies help us understand user behavior within our application, which in turn enhances our service delivery.
Consent for Cookies: Upon your first visit to the AWS Time platform, you will be prompted to consent to our use of cookies. You have the option to accept or decline non-essential cookies, although rejecting them may affect the functionality available to you.
Management of Cookies: You can manage your cookie preferences at any time through your browser settings, where you can delete existing cookies, block future cookies, or alert you when cookies are being sent to your device.
Comprehensive Data Retention Strategy
We retain collected data for a period of six months, aligning with operational needs and compliance requirements. After this period, all data is securely erased from our systems to prevent any unauthorized use.
Disclosure and Access to Information
Access to personal and employment data within AWS Time is stringently controlled and is limited to:
- Authorized personnel who require the information for legitimate business purposes.
- Legal authorities if we are legally compelled to disclose personal information.
Security Measures
Our security infrastructure includes periodic audits, secure network configurations, and continuous monitoring to prevent security incidents and data breaches.
Amendments to the Privacy Policy
This Privacy Policy may be updated to reflect new legal requirements, changes in our data handling practices, or enhancements in security technology. Users will be notified of significant changes through our website and via email communication.
Terms and Conditions of Use
The use of AWS Time is governed by detailed terms and conditions, which users must accept prior to accessing our services. These terms include legal obligations, user responsibilities, and the governance of data use within our platform.
Contact Information
For more detailed information about our privacy practices or if you have any questions, please contact our Privacy Officer at:
[Privacy Officer Contact Information]
This revised privacy policy provides a thorough overview, integrating specific aspects of Canadian digital privacy laws and detailing our cookie usage policy to ensure transparency and compliance.